Policies

Enrollment

Enrollment is on a first-come, first-served basis. For full classes, a waiting list will be maintained to accommodate other students if and when space becomes available. Classes are limited in size and students are grouped according to age and ability level.

Payment Info/Refund Policy

A non-refundable $25.00 registration fee per student is required at the time of enrollment for classes and lessons during the school year (this includes a Cavod t-shirt). Summer classes and camps do not have a registration fee, but do require a non-refundable deposit. Registration fees and deposits will be charged to the card on file at the time of enrollment.

Class tuition is based on the entire year, but for your convenience, may be divided into monthly installments. Class monthly payments remain the same each month regardless of attendance, school closures, holidays, etc. Private lesson payments are based on the number of lessons that month. Tuition payments are due the 1st day of each month. A late fee of $15 will be levied on any balances not paid by the 10th of each month. Any student who is more than 30 days past due will not be allowed to participate in class until amount is current. All tuition, late fees, and/or any other outstanding balances must be paid in full before any student is permitted to perform in the Performances. Tuition, registration fees, costume payments, and performance tickets are non-refundable. Tuition should be made payable to Cavod Academy of the Arts (CAA). Payment may be made in person or mailed to Cavod Academy of the Arts, 665 West Main Street, New Holland, PA 17577. We accept checks, cash, Visa, MasterCard and Discover. No refunds will be granted. A $30.00 fee will be charged for all returned checks. A $15 fee will be charged to all declined auto-payments.

Attendance

All students must arrive to class regularly and on time. Please notify the office if you will be missing classes for an extended period due to illness or vacation. Tuition refunds will not be made in the case of absences due to illness or vacation. No more than 9 absences (per class) are allowed throughout the school year in order to perform in the Spring Dance Concert. ALL STUDENTS MUST ATTEND THE LAST 6 WEEKS OF CLASSES BEFORE THE CONCERT. If they do not, the instructor has the right to remove them from the choreographed dance.

Missed and Makeup Lessons/School Closings

There are no pro-rated fees for missed classes or holidays. There will be no refunds for classes missed due to illness or injuries. Payments may not be reduced in order to accommodate family vacations. Class cancellations due to weather or power outages will be rescheduled if at all possible, but are not required to be made up. Any class cancelled due to a teacher absence will be made up at a time arranged with that teacher. If you are going to miss a lesson, the office should be notified 24 hours in advance. School closing due to weather will be announced at WJTL.com/stormcrew, emailed to the entire school, and a recorded message will be on our voicemail.

Withdrawals

The studio requires a written notice at least 4 weeks prior to discontinuing classes. Written notice must be submitted to the office.  You will be responsible for 4 weeks tuition from the date the studio receives notification.

Messages and Notices

It is the responsibility of the parent or adult student to be aware of activities such as productions and dates the school is open and closed. Notices will be posted at www.cavodacademy.com as well as sent in emails. It is the parent’s responsibility to regularly check and read their email to ensure they are informed.

Observation and Video Taping

In general, parents are not allowed access into the classroom. Videotaping or taking pictures during class is not permitted unless special arrangements have been made. If you would like to sit inside a classroom to observe, please set up a time with the Director of the School or come to our Visitors Week.

Code of Conduct

Students and parents will dress and conduct themselves in an appropriate manner while at Cavod Academy of the Arts. We will teach each student to work hard and seek to encourage each other. Politeness and generosity are highly valued. Proper respect for the staff and fellow students is expected of all students, parents and siblings. Every student and parent/guardian should behave in a disciplined, responsible manner both on and off site. The studio reserves the right to suspend or dismiss any student or parent/guardian whose attitude, attendance, or conduct is found to be unsatisfactory. Any student or parent/guardian who disrupts class or approaches a teacher, staff member, another student or parent/guardian with the intent to disrupt, cause dissent, or contravene the policies and procedures of Cavod Academy of the Arts will be dismissed immediately. Parents wishing to speak to an instructor must first make an appointment with the Director of the School.

Discipline Policy

Cavod Academy strives to offer a place of fun and learning in a minimally restrictive environment. However, if disciplinary action is required, the following steps will be followed:

  • The  instructor will talk to their student about the behavior.
  • The Director of the School will be contacted & attempt to talk to the student.
  • The parent/guardian will be called about the student’s behavior. A meeting between the parent, child, teacher, and School Director may be called.
  • The Director of the School will contact the parent/guardian informing them of the student’s continued behavioral problems. The student will be suspended from class for one week.
  • The Director will notify the parents of the infraction and that the student will be expelled from classes for the remainder of the school year.

Depending on the severity of the infraction, Cavod Academy of the Arts reserves the right to accelerate this process and expel the student without intermediary steps. Should a student be expelled, the student is welcome to re-enroll during the next term. However, if disciplinary problems continue, the student will be permanently expelled and not allowed to re-enroll in the future.

Questions?

call us at (717) 354-3355

Or Email Us